Board Management Software is a secure application or website that helps streamline the management of meetings and governance. It offers a host of tools to help with the entire board cycle from meeting preparation to record-keeping and even data analytics.
While it might be tempting to select low-cost software, or free board portals to save money, these solutions typically come with a hidden price that is inadequate training and customer service. If new directors don’t receive the proper training, they may be left to hunt for information without fully understanding what the system can do. This could boardroomworks.com lead to security issues, since untrained users could accidentally enter unauthorized data into the system they shouldn’t be.
Most free board management software do not offer the highest level of data security which is crucial to protect sensitive information. With the numerous media reports of data breaches and hacking board directors should insist that any system they use for business operations be secured. Board portals that are among the best include multiple layers and rigorous security features. They also make it easy to control the permissions, so that each user can only see what they are required to. This ensures that meeting documents and other materials are only shared with appropriate individuals, reducing the risks of confidential data being exposed. Additionally, it makes archiving meeting records and other post-meeting documents a breeze. These documents can be immediately uploaded and shared with a wide audience in a virtual location. This reduces the burden on board members who have to manually file these materials after every meeting.